If you would like to speak during public session, please email firstname.lastname@example.org by 12 noon on Monday 18/5/20 . Every practicable effort will be made to try and arrange your inclusion. Any issues please call the Clerk 01260 641854
You are invited to attend the Annual Parish Council Meeting on the 19th May 2020 at
Zoom.us using meeting ID 3010309896
Password – 3QnHA5
Declaration of Interest
Members are encouraged to declare pecuniary and non-pecuniary interests as soon as they become aware in the meeting.
Election of Chairman 2020/21
Part 1- Public and Press Present
The Chairman will adjourn the meeting to allow questions from members of the public to last no longer than 10 minutes at the start of the meeting and the same at the end. After questions the Chairman will reconvene / conclude the Parish Council meeting.
To approve any apologies for absence
2. Election of Vice Chairman 2020/21
3. Coronavirus – COVID 19
4. To acknowledge responsibilities for Councillors for the ensuing year
5. Register of Interests
6. Audit 2020/21
i) To receive the audit report from the internal auditors JDH Business Services Ltd and note the recommendations and approve the action plan therein. See attached.
ii) Following the review of the effectiveness of the system of internal control, to approve the Clerk to complete Section 1 – Annual Governance Statement 2019-20 of the AGAR and authorise the Chairman and the Clerk to sign to confirm compliance. See Appendix 1 of previous report.
iii) To consider Section 2 – Accounting Statements 2019-2020 of the AGAR, approve the Accounting Statements and that the Chairman sign to confirm compliance.
iv) To approve the public inspection period (Notice of Public Rights) from Monday 15th June 2020 to Friday 24th July 2020 inclusive. All information will be posted on the Town Council website and notice board by Friday 22nd May 2020.
7. Monies held over in 2019/20
i) Members to consider the carry over figure in 2019/20 and points raised.
8. Planning Applications
To discuss the following planning applications and any circulated after the agenda publication.
9. Footpaths and Trees Report
To resolve to accept the report from the Footpath Officer and the Clerk to report on last months.
i) To note the fence broken on Needham estate – actioned
ii) To note kissing gate repaired
iii) Open space by Village Hall – Cllr RH to report
iv) Footpath 1 – Cllr RH to report
Footpath Claim – Carver Ave/Byley Lane/Crescent Avenue Ref FPS/R0660/14A/2 – update from the Clerk.
10. Football Pitches 9 x 9
11. Cheshire East
To note the balance of account – Leek United £30,721.75 + Natwest £26,236.13 = £56,957.88.
· £45.00 Open Spaces
· £164.40 ROSPA Play Safety
· £854.40 HSF Recycling Ltd
· £847.50 ZURICH Insurance
· £265.20 JDH Services Ltd
· £608.63 Crewe Colour Printers Ltd
· £36.00 CPRE membership
· Clerks expenses Jan to March
· £10,000 Precept CE
· £1,791.01 SPC
· £1,500.70 NBACM PC
13. Chairman’s and members report
· Sibelco – Cllr GM to update
14. Clerks Report
· Parish Councillor vacancy – update
To note the next meeting
· 30th July 2020